HotelTools.ai
The execution arm of IVOCOR intelligence. Comprehensive labor management, scheduling, and operational analytics for hotel operators.
Enterprise-Grade Operations Without Enterprise Complexity
Hotel operators have been stuck between two bad options: expensive enterprise systems designed for 500+ room mega-properties, or generic tools that don't understand hospitality.
HotelTools.ai is the platform that should have existed all along—one that speaks the language of hospitality, understands the complexity of union scheduling and banquet operations, and delivers the kind of analytical power that actually moves the needle on labor costs.
Built for How Hotels Actually Operate
Intelligent Staff Scheduling
Occupancy-based staffing that automatically calculates required staff levels. Seniority-based assignment for CBA compliance. Multi-department support with department-specific staffing logic.
- Housekeeping ratio automation (e.g., 16 rooms per attendant)
- Banquet & event staffing by covers and event type
- Union seniority ranking compliance
Labor Analytics & Cost Control
Fortune 500-level executive reporting that was previously only available to large hotel chains. Compare theoretical vs. actual labor to reveal overstaffing patterns.
- Theoretical vs. Actual labor analysis
- Labor Cost per Occupied Room (LCPOR) tracking
- Variance tracking with root cause drill-down
Revenue Management Integration
Connect labor decisions to revenue performance with automated PMS integration. Forward-looking staffing based on RM forecasts, not just reactive scheduling.
- Daily PMS report auto-import
- AI-adjusted forecasts based on historical accuracy
- Banquet revenue tracking and labor allocation
Rate Intelligence
Competitive rate monitoring to help revenue managers make better pricing decisions. Track comp set rates across channels and identify market opportunities.
- Comp set tracking across channels
- Rate positioning analysis over time
- Competitor sellout identification
Multi-Property Management
Designed from the ground up for management companies. Portfolio dashboards, complex views for adjacent properties, shared resource allocation.
- Organization → Region → Property hierarchy
- Complex view for dual-brand campuses
- Cross-property banquet resource sharing
AI Intelligence
An integrated AI assistant that understands your property data. Natural language queries, automated report generation, pattern identification and anomaly detection.
- "How did our labor cost compare to last month?"
- "What events do we have next week?"
- Automated insight surfacing
From Gut Feel to Data-Driven Decisions
"I'm making staffing decisions based on gut feel, and I don't know if I'm overstaffed until I see the P&L at month end."
Real-time visibility into theoretical vs. actual staffing with daily variance alerts. Know immediately when departments are trending over budget.
"I get the occupancy forecast on Friday and have to manually figure out how many attendants I need each day, then look at seniority lists to assign them."
Automatic staffing calculations based on your ratios, with one-click schedule generation that respects seniority rankings. What took hours now takes minutes.
"I'm juggling BEOs from the catering system and trying to figure out staffing in a spreadsheet. CBA ratios are complex and I sometimes get it wrong."
Import BEO data directly. The system knows that a plated dinner for 200 requires different staffing than a buffet for 200, and applies the correct CBA formulas automatically.
"Labor is our biggest controllable expense, but I don't have good tools to analyze it beyond what's in the payroll system."
Executive-level labor analytics that show LCPOR trends, departmental efficiency ratings, and variance analysis. Tie labor costs directly to revenue and occupancy.
"I oversee 8 properties and each one reports differently. I spend hours consolidating data to compare performance."
Standardized metrics across all properties with portfolio-level dashboards. Compare LCPOR, variance patterns, and efficiency ratings across your entire portfolio instantly.
"We're competing against branded management companies that have sophisticated proprietary tools. We need similar capabilities without building from scratch."
Enterprise-grade labor management and analytics as a SaaS platform. Get the tools that major brands use, without the major brand overhead.
Target Users
Independent Hotels
Properties seeking enterprise-level tools without enterprise complexity
Management Companies
Organizations running multiple properties needing standardized operations
Hotel Complexes
Multiple properties sharing resources (e.g., full-service + select-service campus)
Union Properties
Hotels with CBA requirements needing compliant scheduling automation
F&B-Heavy Properties
Hotels with significant banquet/catering operations needing sophisticated event staffing
Ready to Optimize Your Labor Costs?
For a 275-room property spending $3M+ annually on labor, identifying just 3-5% in optimization opportunities means $90,000-$150,000 in annual savings.
Schedule a Demo